MEP Document Controller

About the Role

We're seeking a detail-oriented MEP Document Controller to manage the complete documentation lifecycle for our engineering projects in Abu Dhabi. You'll be the central hub ensuring all project documents, drawings, and correspondence flow seamlessly between engineers, consultants, subcontractors, and authorities. This role is critical to project success—your organizational systems and coordination will directly impact project timelines and compliance.

Key Responsibilities

• Maintain and manage all MEP project documents, drawings, and correspondence with strict version control across Civil, MEP, and Interior Fit-out projects
• Log, track, and coordinate shop drawings, RFIs, material submittals, and inspection requests (MIR/WIR) from subcontractors and consultants through approval cycles
• Administer EDMS platforms (Aconex, Procore, or similar), update project registers daily, and ensure only the latest approved versions are accessible to project teams
• Coordinate with Abu Dhabi authorities and prepare documentation packages for project handovers, including Operations & Maintenance (O&M) manuals and close-out files
• Prepare and distribute document transmittals, control logs, and compliance reports; support project audits and ensure adherence to company standards
• Collaborate with engineers, project managers, and subcontractors to resolve documentation gaps, track submission deadlines, and maintain communication records

Requirements

• 3-5 years of experience as a Document Controller or similar role in MEP, construction, or engineering projects
• Proficiency with EDMS platforms such as Aconex, Procore, or equivalent document management systems
• Strong organizational skills with the ability to manage multiple projects simultaneously and maintain meticulous filing systems
• Experience with Abu Dhabi or UAE construction standards, local authority requirements, and project handover procedures
• Excellent written and verbal communication skills in English; ability to coordinate with diverse stakeholders
• Nice to have: Experience with AutoCAD or familiarity with MEP drawing conventions
• Nice to have: Knowledge of ISO 19650 or other document management standards